Table of Contents
5 Purpose, Use and Disclosure of Information
7 Quality of Information and Correction
1 Introduction
The Anglican Parish of Culburra Beach (hereafter referred to as ‘the Church’) respects and upholds your rights to privacy protection. We are exempt from the requirements of the Privacy Act as a “small business”. However, to respect your privacy, we will seek to deal carefully with any personal information we collect and retain in the manner set out in this policy.
We collect your personal details to administer your relationship with the Church, to provide you with personal ministry, and to provide you with information on Church events and ministries.
2 Definitions
Definitions for the purpose of this policy:
- Personal information is information or an opinion about an identified individual or an individual.
- Sensitive information includes information about your health, your race or ethnic origin, political opinions and religious beliefs.
3 Personal Information
The Church only collects personal information that is necessary for the provision of our ministries or for the proper administration of the Church.
This includes, but is not limited to, information about:
- Parish Wardens and Parish Council Members,
- Staff, Student Ministers and Interns, employed on a permanent or part time basis,
- Volunteers who support staff in ministry activities, and
- Congregation members and the general public registering for events the Church runs.
The Church may collect a wide range of personal information such as name, phone number(s), residential and postal address, email address(es), date of birth, qualifications, educational and/or experience. We only collect this information where it is reasonably necessary for the provision of our ministries or the proper administration of the Church.
You are not required to give us any personal information. However, if you do not provide us with certain information, we may not be able to provide you with access to some of our services or allow you to participate in some of our activities.
4 Sensitive Information
Some personal information that we collect may include some sensitive information such as health information, your religious beliefs and so forth. Where practicable, the reason for collecting personal information will be made clear at the time of collection.
5 Purpose, Use and Disclosure of Information
We use information only for the purposes we have disclosed at the time of collection, or otherwise as set out in this Privacy Policy. We will not use or disclose your personal information for any other purpose without first seeking your consent, unless authorised or required by law. We will not disclose any sensitive information provided to us, such as health information, without your approval or the person responsible for you.
Generally, we will only use and disclose your personal information as follows:
- to establish and maintain a record of your involvement and attendance;
- to provide the products or services you have requested from the Church;
- to answer your enquiry;
- to register you for events or conferences;
- to keep you informed of new developments we believe may be of interest to you (if we contact you in this way, you will have the opportunity to decline any further such communications); and
- to publish a congregational directory to those participating.
6 Collection & Storage
The Church may collect your personal information in various ways, including via telephone, our website (including through entry into an online database), in writing (including by email or other electronic means) and/or through online forms/surveys, whether hosted on a third-party website or our own.
6.1 Sensitive Information
The Church will only collect sensitive information about you with your consent unless –
- we are otherwise allowed or required by law to collect that information, or
- the information relates to our activities and relates solely to members of the Church or to individuals who have regular contact with us in connection with our activities.
If you provide us with sensitive information about yourself which is necessary for the provision of our services, we will treat this as collection of such information with your consent.
6.2 Third parties
In all situations we collect your personal information directly from you, unless you have provided written consent that we may collect information from third parties if it is impractical to collect it directly from you.
We may also seek to collect information about someone else from you; however, you must not provide us with personal information about another person unless you have consent from that person to do so, have told them that their personal information will be handled in accordance with this Privacy Policy and have told them where they can find a copy of this policy.
We may also collect your personal information from publicly available sources.
6.3 Unsolicited personal information
If we receive personal information about you that we have not requested (unsolicited personal information) we will generally, unless otherwise required or permitted by law, delete or destroy it as soon as practical after receiving it. If you provide us with unsolicited personal information about yourself, we may retain this information if it is necessary for the provision of our services or to comply with our legal obligations, or we do so with your consent.
6.4 Collection of personal information required by law
In certain circumstances we may be required or permitted by law to collect certain personal information about you. For example, we may need to collect your name, residential address, country of residence, date of birth, and other types of personal information (such as Working with Children Check) to comply with our legislative obligations.
You do not have to provide us with your personal information but if you do not provide us with the personal information that we need, we may not be able to provide services or assistance to you.
7 Quality of Information and Correction
We take reasonable steps to ensure that the personal information we hold about you is accurate, complete and up to date. However, we also rely on you to advise us of any changes to your personal information in a timely manner.
If there are any changes to your personal information, or if you believe the personal information we hold about you is not accurate, complete, up-to-date or is misleading, you may be given access to update our records directly. Otherwise please contact the Church staff member responsible for our provision of services to you, or if you are unsure who this person is, our Privacy Officer using the contact details below, so that we can update our records accordingly.
In some cases, we may refuse to make changes in the manner requested by you, and in such cases will provide you with a written notice that explains the reasons for our refusal. In such circumstances, you may provide us with a statement in respect to the need for correction and ask us to associate the statement with the information in question.
8 Storage and Security
We take reasonable steps to protect any personal information that we hold from misuse, interference and loss and from unauthorised access, alteration and disclosure.
Your personal information may be stored in a third-party data centre operated by Dropbox, Sync or other third-party providers, and their data storage systems may be located overseas. We access this data through Internet based secure encrypted data connections. You consent to the transfer of your information outside Australia by submitting your personal information to the Church.
9 Online Security
We have a public web site at www.culburraanglican.asn.au which is available to anyone. There is no personal data stored on this site and the Church will not collect any personal information about visitors to the website except when they knowingly provide it.
The Internet is not a secure method of transmitting information. Accordingly, the Church cannot accept responsibility for the security of information you send to or receive from us over the Internet or for any unauthorised access or use of that information.
10 Video Recording
The Church may from time-to-time live stream services, record video or images of services and activities for promotional, teaching and information purposes.
By attending services, you consent to the church taking the video and images and using and disclosing them for such purposes. The church provides “film free areas” which may be used if you do not wish to participate in video or image capture during services. The church avoids, where possible, the video or image capture of children during services; however, film free areas should be used for children where parents or caregivers are unable to consent to the possibility of video or image capture. Video or images captured during children’s events will not be used without the consent of the parent or caregiver.
11 Policy Updates
The Church may amend this Privacy Policy from time to time by having the amended version available on our website at www.culburraanglican.asn.au. We suggest that you visit our website regularly to keep up to date with any changes.
12 Access
You may access personal information we hold about you, subject to certain legal restrictions or exemptions. Where such restrictions or exemptions exist, we will advise you of those reasons at the time of your request.
If you wish to access the personal information we hold about you, or request that it be corrected or updated, you should contact our Wardens using the contact details below.
13 Questions and Contact
If you would like further information about the way The Anglican Parish of Culburra Beach manages the personal information we hold or would like access to your personal information please contact our Privacy Officer by email (office@culburraanglican.asn.au) or by post:
The Wardens,
The Anglican Parish of Culburra Beach
P.O. Box 175 Culburra Beach NSW 2540